Administrative Assistant - Part Time
ROLE OVERVIEW
This is the operational backbone of the church office. It keeps daily functions running, ensures the building and people are cared for during the week, and manages all logistics, facilities, and front-facing office responsibilities. This is not a creative or communications role — it is a coordination, logistics, and people-support role that requires reliability, follow-through, and a calm presence under weekly pressure.
CORE RESPONSIBILITIES
Office Operations
Answer and direct all phone calls and the admin email (admin@washingtoncma.org)
Receive and distribute mail
Welcome walk-in guests Monday–Friday
Maintain and coordinate the church calendar across all ministries
Manage office volunteer schedule
Write and send welcome letters to new guests
Prepare and mail weekly shut-in packets (Bulletin, Prayer Packet, Sermon Notes, Newsletter)
Attend and take notes at weekly staff meetings
Assist staff with research and special projects as needed
Update Prayer Packet
Facilities & Logistics
Manage key card access — assign and collect as needed
Distribute and collect Facility Use forms; collect fees and create invoices
Maintain pantry, coffee bar, and janitorial supply inventory
Monitor and order office supplies; complete requisition forms for all purchases
Manage church bus schedule and Sunday bus driver coordination
Coordinate standard room setup for scheduled groups
SKILLS REQUIRED
Organized and detail-oriented — manages multiple logistics tracks simultaneously
People-forward — warm, welcoming, and reliable at the front desk
Proficiency in Microsoft Office and Google Docs; Planning Center a plus